For practices that work with authorizations, the DrChrono system has a warning in place that alerts you when five or fewer visits are left in the authorization. It includes a counter that alerts you to the number of future visits scheduled as well.
This alert will allow you to submit for additional visits so your patient's continuity of care can be maintained.
The Authorizations functionality is accessed within a Patient Chart by selecting the Authorizations tab, as shown below.
Click Add New Authorization.
The New Authorization dialog, shown below, is displayed.
Enter the following information:
- The authorization number
- The start date
- The end date field
- And/or the number of visits
- Specialty (optional)
- Notes (optional)
- Check box to ensure that a Pending Authorization is not applied to the claim
- Optionally enter any relevant procedures in the Procedure codes field.
When finished, click Create.
You need to enter at least the End Date OR the Number of visits. You can enter information for both, but at least one is required.
There is also an “Expiration” counter/alert as well as an indicator for the remaining allowable scheduled visits, as shown below.
Click on the Authorization number to view the visits connected to the authorization.
You can also go to Reports > Patient Insurance Authorization.
Here you can search by the patient, authorization number, provider, office, procedure code, status, and date range.