Vaccine, or Immunization, records can be imported into existing patient records using a standard spreadsheet (CSV/XLSX, delimited text) file. The columns below are accepted for population of this data:
| Column Header | Description | Format | Required | Example |
| Last Name | Patient's full last name. May also include suffix. | text | Yes | John |
| First Name | Patient's full first name | text | Yes | Smith |
| Date of Birth | Patient Birthday | date | No | "1990-01-01", "01/01/1990" |
| Chart ID | DrChrono Chart ID | text | No | SMJO000001 |
| CVX Code | Unique Vaccine identifier. (See Reference) | numerical/code | Yes | 212 |
| Name | Vaccine Label | text | Yes | SARS-COV-2 (COVID-19) vaccine, vector non-replicating, recombinant spike protein-Ad26, preservative free, 0.5 mL |
| Administration Start |
Date & Time when vaccine was administered. |
date-time | Yes | "01/01/2023 10:30am" |
| Units |
Units of measure |
text | No |
"Micrograms" |
| Amount | Volume of dose administered | numerical | No | 1 |
| Comments | Internal notes related to this vaccine's administration | text | No | Redness at site after administration |
| Completion Status |
Vaccination Status. Can be one of: "CP" (Complete) "RE" (Refused) "NA" (Not Administered) "PA" (Partially Administered) |
choice | Yes | "CP" |
| CPT Code |
Vaccine CPT Code |
text/code | No | "91317" |
| Funding Eligibility |
VFC (Vaccine for Children) program eligibility code. |
choice | No | "V01" |
| Next Dose Date |
Date for next dose of vaccine |
date | No | "04/01/2023" |
| Observed Immunity |
Code indicating immunity to particular disease. (See reference for choices) |
text/code | No |
"398102009" (Acute poliomyelitis (disorder)) |
| Ordering Doctor |
Doctor's full name. If exists in the DrChrono practice group, the entry will be linked to the provider. Otherwise, it will be linked to the primary provider on record for the practice group. |
text | No |
"Samuel Smith, MD" |
| Record Source |
Code or value of record type. Can be one of (written as ("code":"value")):
|
text/code | No |
"00" |
| Route |
Route of vaccine administration. |
text | No |
"Subcutaneous" |
| Site |
specific location on patient where vaccine was administered. |
text | No |
"Left Arm" |
Attached to this article is a CSV template you may use to help structure the data you wish to have imported.