For practices that work with prior authorizations, the DrChrono system has a feature that alerts you when five or fewer visits are left. It also includes a counter that alerts you to the number of future visits scheduled. This alert will allow you to submit for additional visits to maintain your patient's continuity of care.
- To access the area, navigate to Demographics > Authorizations tab.
- Select Add New Authorization.
- The New Authorization dialog, shown below, is displayed.
- Enter the following information:
- The authorization number
- The start date
- The end date field
- And/or the number of visits
- Specialty (optional)
- Notes (optional)
- Check the box to ensure that a Pending Authorization is not applied to the claim
- Optionally, enter any relevant procedures in the Procedure codes field.
- When finished, press Create. You need to enter at least the End Date OR the Number of visits. You can enter information for both, but at least one is required.
- There is also an “Expiration” counter/alert as well as an indicator for the remaining allowable scheduled visits, as shown below.
- Press the Authorization number to view the visits connected to the authorization.
Reporting
- To run a report of all of your patient authorizations, navigate to Reports > Patient Insurance Authorization.
- This report will allow you to sort by patient, provider, office, active/expired authorizations, among other fields.